Elevator Street
Private client preview Prepared for Tapiro Group

Tapiro Group construction

AI-Enabled Office Systems Foundation

What this build is for

Tapiro Group can use this intake to define one fixed-scope office systems build around the way the construction business operates today. The work will identify what Aviad keeps, what a future office coordinator owns, and where each record or handoff lives. AI may assist with approved tasks, while a person reviews customer-facing drafts and makes every business decision. The fixed scope and price follow this intake and focused discovery.

Proposed outcome

A defined office role with a documented handoff

The engagement would establish the office systems a named internal owner or future office coordinator can use for agreed administrative workflows. Tapiro Group would receive a configured operating foundation with documented ownership, approval rules, and a practical handoff.

One possible architecture is a central business database connected to the approved tools already used for email, forms, calendars, estimates, project records, files, and accounting. Exact products and integrations will be chosen only after discovery confirms the current systems, permissions, data condition, and source of truth.

Likely work packages

The parts of the first build

01

Current-state map

Document the selected workflow from its first event through completion, including people, tools, records, delays, duplicate entry, and approval points.

02

Central business record

Configure the agreed place for customer, inquiry, estimate, project, task, and document references. The data model will be limited to the workflows in scope.

03

Workflow build

Set up selected stages, checklists, templates, recurring tasks, reminders, routing, and exception handling.

04

AI assistance

Add approved support for searching procedures, summarizing source records, drafting messages, identifying missing information, and preparing reminders.

05

Access and controls

Define account ownership, user roles, permissions, recovery access, privacy rules, retention, and manual fallbacks.

06

Documentation and training

Deliver operating procedures, an ownership map, onboarding material, a training session, and an observed handoff test.

Handoff

What the office coordinator would receive

The coordinator would have a defined role, access appropriate to that role, and written procedures for the workflows included in the build. The handoff may include a central work view, recurring task calendar, exception queue, message templates, checklists, escalation rules, and maintenance instructions.

Aviad would still set priorities, supervise the role, and retain the approvals identified during discovery.

Office systems intake

Describe the first workflow to build

Required questions are marked “Required.” Choose the answers that match the construction business today. Do not enter passwords, payment data, government identification, sensitive employee records, or unrestricted customer files.

01 What should be easier or more reliable when this build is finished? Required

Choose the outcomes that matter now. This does not commit Tapiro Group to every item selected.

06 Which tools are used for office work today? Required

Select every current tool type, then list product names below. Do not provide passwords.

07 Which system is treated as the official record when two tools disagree? Required

The build needs one source of truth for each included record type.

09 Which connections matter most? Required

Selection identifies what should be reviewed. It does not authorize access or purchase.

10 What should a future office coordinator own? Required

Select responsibilities the coordinator could own under the agreed supervision and approval rules.

11 Which actions must stay with Aviad or another authorized person? Required

These choices become approval gates in the system.

13 Where may AI assist? Required

AI assistance uses approved sources and permissions. It will not make commitments or send customer-facing messages without the agreed review step.

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